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Automation for bandleaders

Send gig details to band members, on autopilot

No more texting six people to find out who can make the gig. GigPenguin messages every band member their gig sheet, confirms your lineup, reminds whoever hasn't responded, keeps everyone on the right call time, and finds a rehearsal night that works. Band members never need an account, an app, or a password.

Get started See how it works

Your first 3 gigs are free, no card needed. First sheet in about ten minutes.

Sound familiar?

“Wait, I thought it was the 31st.”

The date moved in a buried group chat message.

“Nobody told me it was black tie.”

The attire was in the second email, not the first.

“Did you get my text about the sax sub?”

You're the one asking, three days before the gig.

You sent the details. You couldn't tell who read them. That's what GigPenguin fixes.

What stops going wrong

Send it once

Send it once. Each band member gets their own text or email.

Write the gig sheet, pick the lineup, press send. Each band member gets their own text or email with the date, the venue, the pay, and one tap to answer. You see what each of them gets before it goes.

  • One send, every band member. No copy-pasting into six threads.
  • Want to send it yourself? Share their link from your own phone and it still counts as sent.
The text Sam gets
Hey Sam, it's Dana: gig Sat 31 Oct at La Fonda, ballroom, $400. Load-in 4:15 pm. Can you do it? gigpenguin.com/s/…
Or the email
Dana Reyes via GigPenguin
Gig offer: Sat 31 Oct, Hartwell-Kim wedding, $400
Hey Sam, can you play the Hartwell-Kim wedding with The Marlowe Six?
WhenSat 31 Oct · Load-in 4:15 pm · Downbeat 7:00 pm
WhereLa Fonda, ballroom · Santa Fe
Pay$400, Venmo, within 3 days
WearBlack tie
Answer Dana
Sam, Priya, Luis, Jo and Marcus each get their own, with their own link.

Know who's seen what

Stop asking “Did you get my text?”

For each band member you can see if the sheet arrived, when they opened it, and whether they've seen the latest version. Their answer sits right beside it.

  • Seen, not seen, saw an earlier version. No guessing.
  • Band members see the same thing about themselves. Nothing hidden either way.
Band member
Answer
Seen
Sam OkaforDrums
Confirmed
Thu 1 Oct, 11:25 am
Seen
First Thu 1 Oct, 11:20 am · last Sun 4 Oct, 1:40 pm · 2 views
Saw an earlier version
Priya NairBass
Confirmed
Fri 2 Oct, 6:42 am
Seen
First Fri 2 Oct, 6:40 am · last Tue 6 Oct, 11:29 am · 3 views
Luis OrtegaGuitar
Confirmed
Thu 1 Oct, 4:43 pm
Seen
First Thu 1 Oct, 4:40 pm · last Sun 4 Oct, 7:40 pm · 2 views
Saw an earlier version

No more “I thought it was the 31st”

Change a time. Every band member gets told, and you can see who read it.

Move the load-in, change the attire, swap the venue. Every band member gets a notice that says what changed, old to new, with your reason and one Got it button. You see who tapped it and who's still on the old plan.

  • Their link always shows the current sheet. No stale copy to find.
  • Fixing a typo? Save it quietly and nobody gets a message.
● Dana changed 1 thing · Sun 4 Oct, 10:40 am
Load-in moved earlier
Hartwell-Kim wedding · Saturday, 31 October
Load-in
5:00 pm → 4:15 pm
"Load-in is earlier. The planner needs the stage clear by 6."
Got it
Dana sees when you tap Got it.

Subs without the scramble

Someone can't make it? Pick a sub and the offer goes out.

When someone can't make it, the seat shows up on your home page with a button to find someone. Pick a sub and the offer goes out the same way. Anyone who hasn't answered gets a reminder each morning, their time, until they answer, and you can pause it any time.

  • Your home page shows only the gigs that need something from you.
  • Nothing goes out overnight.
Confirmed, counting you
5 / 6 sax open
Latest change acknowledged
3 / 4 Jo pending
Needs you 1
Open
Sax is open: Marcus Bell declined, and nobody else has it yet.
Find someone

What your band members get

Band members get one page, not a thread of texts.

Date, times, venue with directions, what to wear, pay, and who else is on the gig. One page, on their phone, that's always current. They answer with a tap and add it to their calendar from the same page.

  • No app to install, no account, no password. The link is all they need.
  • Rehearsals too, and band members can pick the night.
Sam's link · Dana Reyes · The Marlowe Six
Can you play the Hartwell-Kim wedding?
Saturday, 31 October
VenueLa Fonda, ballroom
Load-in4:15 pm
Downbeat7:00 pm
AttireBlack tie
Pay$400
Venmo, within 3 days
I'm in
Can't do it
Tentative, hold it for me

Rehearsals

Find a rehearsal night that works for the band

Offer a few times. Band members tick the ones they can make from their link. You see who can make what, lock one in, and it becomes a rehearsal sheet like any other.

  • Plan it from the gig and its band members come along.
  • Everyone who said yes is in. GigPenguin asks the rest.
How rehearsal scheduling works
Answered
5 / 5 everyone's answered
Needs you
Ready to pick
Tue 13 Oct, 7:00 pm
SLM3 can
Can't: Priya Nair and Jo Castellan
Lock in
Wed 14 Oct, 7:00 pmMost can make
SPLJ4 can
Can't: Marcus Bell
Lock in
Thu 15 Oct, 6:30 pm
P1 can
Can't: Sam Okafor, Luis Ortega, Jo Castellan and Marcus Bell
Lock in
Notes
Sam Okafor: “I can stay till 9:30 on Tue”

Is it for you?

Built for

  • Bandleaders who book the gig and hire the band members for it: wedding and corporate bands, function bands, church music directors, and theatre contractors.
  • Lineups that change gig to gig, with a sub list you'd rather not manage by hand.
  • Band members who'll tap a link but won't install another app.

Not for

  • Finding gigs or clients. GigPenguin starts once the gig is booked.
  • Invoicing, contracts, or paying the band. Pay is on the sheet so everyone knows the number, and that's where it stops.
  • Replacing your group chat. Keep it for the jokes. Use this for the facts.

No surprises for your band members

Nothing hidden

Every band member can read exactly what you can see about them: whether they opened the sheet, and what they answered. See the list.

No unwanted texts

Texts go only to band members who said yes to them, never overnight. The first one says how to stop.

Nothing to install

Their gig sheet is one page that opens from the link. No app, no account, no trackers.

Pricing

Start free. Pay when it’s working.

One plan covers every band you lead. Band members never pay.

No card needed

Free

for your first 3 gigs

Then

$29 / month

Billed monthly. Pause or cancel any time.

or $290 a year (save 17%).

Start free

What you get

  • Unlimited bands and band members
  • Send gig details by text or email
  • See who’s read it and who’s in
  • Automatic reminders for anyone who hasn’t answered
  • Update everyone when plans change
  • Offer an open spot to a sub
  • Schedule rehearsals with a quick poll

A gig or a rehearsal counts once, when you first send it. Prices in US dollars, before sales tax.

Write the next gig sheet in 10 minutes. GigPenguin does the follow-up.

Add your band, add your band members, write the first sheet. From there, reminders go out each morning to anyone who hasn't answered, and the answers land in your dashboard.

Get started

Your first 3 gigs are free, no card needed. First sheet in about ten minutes.