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Rehearsal scheduling

Find a rehearsal night that works for the band

No more “which night works for everyone?” thread. Offer a few times, band members tick the ones they can make from their link, and you confirm the final time.

Get started See how it works

Your first 3 gigs are free, no card needed. Part of every GigPenguin band.

How rehearsal scheduling works

Offer a few times

Put up the nights that work for you.

Plan the rehearsal from the gig it's for, or on its own. Add up to 20 start times, how long it runs, and a day to answer by.

  • Planning from a gig brings in its band members.
  • Need another option later? Add a time. Anyone who already answered gets a message about it, and their other answers stay.
New rehearsal · Hartwell-Kim wedding
Times to offer
Add up to 20. Band members tick the ones they can make.
Tue 13 Oct
7:00 pm
Wed 14 Oct
7:00 pm
Thu 15 Oct
6:30 pm
Add a time
How long
2 hours
Answer by
Mon 12 Oct

What band members get

One page. Tick the times that work.

Each band member gets their own text or email with a link. They tick every time they can make, add a note if they need to, and send. They can change it until you pick a time.

  • No app, no account, no password.
  • They only see their own answers, never anyone else's.
Sam's link · Dana Reyes · The Marlowe Six
When can you make the Hartwell-Kim wedding rehearsal?
Tick every time you can make.
Tue 13 Oct7:00 pm – 9:00 pm
Wed 14 Oct7:00 pm – 9:00 pm
Thu 15 Oct6:30 pm – 8:30 pm
Note to Dana (optional)
I can stay till 9:30 on Tue
Send my answers

See who can make what

Every answer in one place, the best night marked.

Times stay in date order with who can and can't make each one. Notes show underneath. When everyone has answered, or the answer-by day passes, your home page says it's ready to pick.

  • Anyone who hasn't answered gets reminders, never between 8 pm and 9 am their time.
  • Answers arrive while you watch. No refreshing.
Answered
5 / 5 everyone's answered
Needs you
Ready to pick
Tue 13 Oct, 7:00 pm
SLM3 can
Can't: Priya Nair and Jo Castellan
Lock in
Wed 14 Oct, 7:00 pmMost can make
SPLJ4 can
Can't: Marcus Bell
Lock in
Thu 15 Oct, 6:30 pm
P1 can
Can't: Sam Okafor, Luis Ortega, Jo Castellan and Marcus Bell
Lock in
Notes
Sam Okafor: “I can stay till 9:30 on Tue”

Lock it in

Pick the night. Everyone who said yes is in.

The dialog shows who's in and who still needs to confirm. Lock it in and it becomes a rehearsal sheet like any other: the yeses are told they're in, and everyone else gets the usual ask with a day to answer by.

  • Nobody can make any of them? You can still pick one, and everyone is asked.
  • From here it works like a gig: reminders, changes, Got it.
Hartwell-Kim wedding rehearsal
Lock in Wed 14 Oct, 7:00 pm?
In 4Sam Okafor, Priya Nair, Luis Ortega and Jo Castellan said yes. We'll tell them they're in.
Asked to confirm 1Marcus Bell said no or didn't answer. We'll ask them about this time.
Answer by
Tue 13 Oct
CancelLock in Wed 14 Oct, 7:00 pm

Tied to the gig

New on the gig? They're on the rehearsal too.

When someone new says yes to the gig, like a sub for the sax spot, they're added to its upcoming rehearsals. Nothing goes out until you send it.

  • Your home page tells you who hasn't been sent the rehearsal yet.
  • A rehearsal on its own? Skip the gig and add band members yourself.
Rehearsal · Wed 14 Oct
4 / 5 Marcus asked
For the gig
Hartwell-Kim wedding
Needs you 1
Not sent
Tessa Wynn (sax) hasn't been sent this rehearsal yet.
Send the rehearsal

Questions bandleaders ask

Do band members need an account?

No. Their link is all they need. It opens one page on their phone with the times to tick.

What if nobody can make any of the times?

Add more times. Band members who already answered are asked about the new ones only, and their other answers stay. Or pick a time anyway, and everyone is asked to confirm it.

What happens to people who said no to the time I picked?

They get the usual ask for that time, with a day to answer by and reminders. If their plans changed, they tap I'm in.

Can band members see each other's answers?

No. Each band member sees only their own. You see everyone's.

Does it work for rehearsals that aren't for a gig?

Yes. Choose “Just a rehearsal” and add the band members you want.

Do I have to use it?

No. If you already know when the rehearsal is, choose “I know when” and send it like a gig sheet.

Plan the next rehearsal. GigPenguin does the legwork.

Rehearsals and gigs live in the same place, with the same band members and reminders. See how gig sheets work.

Get started

Your first 3 gigs are free, no card needed.